Constitution

  1. The name of the Association shall be the Surrey Schools Sailing Association, and the burgee of the Association shall be the Surrey Crown and Acorn with Leaves on a yellow and blue background.
  2. The Aim of the Association shall be to foster sailing among the school children and students in Surrey.
  3. The Association may affiliate to the Royal Yachting Association, the National Schools Sailing Association and any other body which may further the aim of the Association.
  4. Membership of the Association shall be open to all educational establishments and youth organisations and clubs, recognised by the Local Education Authorities of Surrey and the five London Boroughs of Croyden, Kingston, Merton Richmond and Sutton. Other education establishments outside these boundaries may be accepted at the discretion of the Executive. Associate Membership is open to others who, in the opinion of the Executive, are fostering the aim of the Association.
  5. The Officers of the Association shall consist of President, Commodore, Vice-Commodore, Honorary Secretary, Minuting Secretary, Assistant Secretary, Honorary Treasurer, Competition Secretary, Press Officer, R.Y.A. Principal, Warden of Littleton Lake and Warden of Papercourt Lake, all to be elected at the Annual General Meeting each year, to hold office until the conclusion of the next AGM. The retiring officers shall be eligible for re-election. The Commodore may serve for a maximum of two consecutive years at any one time.
  6. The management of the Association shall be vested in an Executive Committee consisting of the Officers of the Association and representatives of five members. The Executive shall have power to co-opt and a quorum shall consist of five people, one of whom shall be an Officer.
  7. The Financial Year shall end on the 31st October each year and the Annual General Meeting shall be held by the 15th December. The Honorary Secretary shall give fourteen days notice in writing to all members.
  8. Notice of any alterations or amendments to the constitution shall be in writing, and will be in the Honorary Secretary’s hands by the 15th November. An audited balance sheet and statement of accounts shall be presented at the AGM.
  9. Any such alterations and amendments, proposed and seconded, shall be carried provided that at least twice the number of votes be cast for the motion as are cast against the motion.
  10. At a General meeting there shall be one vote per member club and one vote for each of the Executive who is not representing a member club.
  11. The Annual Subscription from members shall be fixed at the AGM and payable on the 1st January. Mooring fees will be levied by the Executive Committee.
  12. An Auditor shall be appointed at each AGM.
  13. A Special General Meeting may be called by the Honorary Secretary on the instructions of the Executive Committee or on receipt of a requisition of six member clubs. Fourteen days notice of any Special General Meeting and resolution shall be given to all entitled to be present. No other business shall be transacted at such a meeting.
  14. All funds accruing from the activities of the Association and all trophies gathered under the name of the Association shall be the property of the Association. The Finance Committee shall consist of the Commodore and/or Vice-Commodore, Honorary Treasurer and Honorary Secretary, and that:
  1. all the funds shall be banked in the name of the Association.
  2. that all expenses shall be authorised by the Finance Committee and confirmed by the Executive and that any expenses in excess of £2 be paid by cheque duly signed by any two members of the Finance Committee.
  1. Any activities under the name of the Association shall have the prior approval of the Executive Committee. All racing shall be organised under the I.S.A.F. and R.Y.A. rules.
  2. No boat shall be used at any time unless it complies with the following:
  1. that it be insured for third party risks, crew injuries or loss,
  2. that each child has written permission from his/her parent or guardian,
  3. that no child or adult is allowed in a boat unless he/she is competent to swim fifty yards in light clothing and is wearing buoyancy approved by the Executive Committee.
  1. Deliberations of the Executive Committee will be by standing orders.
  2. The Executive Committee will be empowered to fill any vacancy of office which may occur during the year.

Sailing Lemming

Last updated: 16 October, 2002